HR Administrator (Maternity Cover – 12 Months FTC)

Overview

Why choose Ultimate Finance?

At Ultimate Finance, we back ambition – properly. We’re a specialist lender built for pace, flexibility and real-world problem solving, helping businesses access funding that fits how they work. You’ll join a team of approachable experts who move quickly, speak clearly and take pride in doing the right thing for customers and partners. We trust people to take ownership, with supportive leaders and experienced teammates on hand. With 20+ years’ experience and over £17bn funded, we’re growing – and we’re looking for people who want to do work that matters.

About the team

Our HR team champions the people behind Ultimate Finance. From recruitment and onboarding to policy support, wellbeing and development, we keep colleagues supported and confident at every stage. We work with leaders and teams to build a trusted culture where everyone feels valued – and can thrive.

About the role

Based in our Bristol office, the HR team supports colleagues across the UK – and as HR Administrator, you’ll be right at the centre of it. You’ll keep the day-to-day of HR running smoothly: supporting recruitment, maintaining accurate employee records, preparing key HR documentation, and being a friendly first point of contact for people queries. You’ll also get involved in people projects that help us keep improving – such as Equality, Diversity & Inclusion and Learning & Development – while living our values of Decency, Enterprise and Brilliance.

Key responsibilities

• Own recruitment administration end-to-end – post vacancies, screen CVs, coordinate with hiring managers, arrange interviews, and liaise with external partners when needed.
• Prepare and manage HR paperwork – contracts, references, probation letters, family leave documentation, leaver paperwork and more – issued and filed accurately.
• Keep employee records accurate and secure – update our HR system (Staffology), add new starters, and handle sensitive information with care and confidentiality.
• Run smooth onboarding and offboarding – collect and check documents, coordinate joiners/leavers, and support retention and exit interviews.
• Support monthly payroll changes – work with the Senior HR Officer to upload updates and ensure information is correct for the month ahead.
• Help manage employee benefits and recognition – support processes like private medical insurance, long service awards, letters and gift cards (including keeping stock topped up).
• Be the first point of contact for HR queries – monitor the HR mailbox and respond promptly with clear, helpful guidance.
• Produce people reports and updates – compile HR reports for different departments and share key changes and colleague news where appropriate.
• Support wider business admin – help the Finance Manager with company car user data so providers have the right information.
• Support Learning & Development – help with monthly L&D communications, upload materials to the LMS, track completion of mandatory training, and produce reports.
• Get involved in improvements and initiatives – contribute to process improvements, EDI activity, and occasional training sessions (including bite-size sessions in your areas of knowledge).

Key skills and knowledge

• Experience in an HR administration role (or a similar people/customer-focused admin position)
• Highly organised, with strong attention to detail and the ability to juggle changing priorities
• Confident, approachable communicator (written and verbal), comfortable being a first point of contact
• Discreet and trustworthy—able to handle confidential information professionally
• Comfortable working with data: able to pull reports together and share clear, accurate updates
• Strong IT skills, especially Microsoft Office (Excel); HR system experience (e.g., Staffology) is a plus
• Recruitment coordination experience is helpful (agency or in-house)
• A basic understanding of employment law is desirable
• Values-led and people-centric, consistently demonstrating Decency, Enterprise and Brilliance